Abstract Submission Guidelines

VIS2024 is now open for abstract submission. Please prepare your abstract following the below guidelines and submit before 23 January 2024

  • Title: Titles should be brief (< 150 characters) and free of abbreviations.
  • Abstract: Abstracts must be < 250 words. Please avoid using diagrams, illustrations, tables, references or graphics in the abstract. Provide relevant information in the abstract including the research objective, methods, results, and conclusions.
  • Authorship: There is no limit on the number of co-authors but the presenting author must be listed first.
  • Affiliations: Provide details for presenting author and co-authors.
  • Keywords: Please provide 3 keywords for you abstract.
  • Category: Select the most relevant category for your presentation
    1. Volume Imaging with Light
    2. Volume Imaging with Electrons
    3. Volume Imaging with X-rays
    4. Correlative Imaging with Volumes
  • Quality: All abstracts should be submitted in clear written English of a quality suitable for publication.

Presentation Awards for VIS2024

1st Place
ECR

$500

2nd Place
ECR

$250

1st Place
Student

$500

2nd Place
Student

$250

Virtual Oral Presentation Submission Guidelines

Time management is critical to the success of VIS2024, therefore, scientific presentations must be submitted as video files before the conference. Several video conferencing tools exist. Please refer to ‘presentation recording options’ below for information on how to record your presentation. You can use any relevant software as long as the final product is a good quality recording and the final file is in the MP4 format. Please note the final specifications will be checked at the time of submission and files not compliant may not be uploaded. Presentations will be available during the designated conference session time slot and on-demand after the conference concludes.

The deadline for presentation submission is 29 January 2024.

 

Guidelines for author submission are detailed below:
    • Duration: Scientific presentations are STRICTLY 10 min ± 2min in length. Note: your presentation will be digitally edited to be exactly 10mins and your voice pitch will be normalised.
    • A combined live Q&A session will be held at the end of the session for all speakers that will be 5 mins in length.
    • Please be available following your presentation to address questions raised by the session chair at the live Q&A.
    • Co-authors may be present in the recording and attend the live Q&A (if registered) but only the first author/speaker will be eligible for awards.
    • File size: 100MB max
    • Video file format: mp4
    • Dimensions: Minimum height 480 pixels, aspect ratio: 16:9
    • Less than or equal to 1mbps bitrate: To check the bit rate, right click on the file name, click on properties, go to the details tab, and look for total bitrate.
    • Resolution = maximum 720p HD
    • Please be aware Powerpoint or PDF files are not accepted.
    • Please double check content is both clear and audible before uploading videos.
Presentation recording options

Our recommended approach to record a compatible video from content displayed on your computer screen and voice recorded via the computer microphone, is to record the presentation using the platform of your choice (see below). Presentations should consist of a prominent view of the presentation slides combined with audio of the spoken presentation. Presentations may optionally contain a small overlayed thumbnail-size shot of the presenter’s head and shoulders.

The following links provide information on how to record your presentation on various common platforms:

OBS Studio – Open Broadcaster Software

Microsoft Teams: Record a meeting in Teams – Office Support

Zoom: Local Recording – Zoom Help Center

WebEx: Video Conferencing – Record a Cisco Webex Meeting

Skype: Skype for Business: Recording a Meeting | Information Technology Services | Bemidji State University

Google Meet: Record a video meeting – Meet Help

Gotomeeting: How to Record a GoToMeeting Session | Techwalla and How to Convert and Open the GoToMeeting Recordings

 

Tips for recording good quality videos:
    • Use a quiet area to record your presentation.
    • Avoid areas that have echo.
    • Smaller rooms will increase video quality.
    • Sound dampening is provided by carpeting, curtains, and furniture.
    • Make sure your internet signal is as good as possible. An ethernet cable is recommended, but if unavailable, a strong Wi-Fi connection will be necessary.
    • If possible use a good headset with a microphone close to the mouth but away from the direct line of the mouth to reduce “pops”.  Where possible, avoid using default built-in microphone on computer.
    • Conduct a test recording of a few minutes in length then review the sound and picture quality, mp4 format, and bit rate before recording the entire presentation.